Human resources management system is the digital assistant that a company uses to collectively manage its human resources. The human resources management system, which includes all processes from recruitment to tracking business processes, from performance measurements to employee surveys, is a very useful working mechanism for companies.

Manage your workforce effectively

Prosoftly HR Management Software helps an organization’s human resources department by automating manual tasks, keeping employee information organized, and creating data-driven reports. This is all done digitally, eliminating the need for paper documents. Prosoftly HR software can also help employees and managers within an organization by assisting with tasks like time tracking, updating employee directories, and performance management.



What is HRMS?

Basically the purpose; To provide work lightness and time savings by transferring the work of the human resources department to the computers. Thanks to such systems, many important dates such as birthdays and business anniversaries are automatically reminded to the company.

One of the benefits of the human resources management system is leaving management. Manually tracking how many days off employees are left is a very time-consuming task. With the human resources management system, leaves can be followed easily and quickly. Likewise, forward-looking developmental and sustainable facts such as the competencies of the employees, the training they can receive, or career planning can also be carried out through this system. 

HRMS software is a type of HR software that enables managing various HR functions using information technology. It aims to increase the productivity and efficiency of the work through the automation of manual and repetitive tasks. This allows the HR team to use their time quality and efficiently, which can then be used to tackle more strategic and business-critical tasks.

Why is the Human Resources Management System Used?

The most obvious benefit of the human resources management system is that it contains many data about employees and the company. HR department; reporting, recruitment, birthdays, competencies, training, CV's, etc. There are many jobs such as spending time. All of these factors are time-consuming when time is spent separately, and when done manually, data loss or data confusion is a high probability misfortune. The human resources management system is an effective mechanism that prevents this confusion and loss because everything is recorded on the cloud system and is easily accessible.

This system used by the human resources department is also a very time-saving system for employees. Employees do not have to go to the human resources department or send an e-mail to find out how much leave they have left. By entering the system themselves, they can access all their information and save time. This system, which indirectly speeds up the work of many employees and human resources departments, enables many other jobs to be done as it saves time for the company.

Reporting is one of the most sensitive issues of the human resources department and when it is done manually, the error rate is high. This leads to the loss of potential jobs as well as the disruption of many jobs. Reporting in a healthy and accurate manner lays the foundation for the next move to be made. If a false report is made, the next step cannot be taken, resulting in huge time losses and failures. While the reporting process of the human resources department can be done in a healthy and sustainable manner in the human resources management system, it also speeds up the work of other employees thanks to its easy accessibility.

To summarize; The human resources management system plays an important role in the rapid and sustainable handling of many jobs within the company, without any loss of time. In today's digital age, this system is an important step for companies not to lag behind other competitors.

Benefits of the Human Resources Management System

  1. Perform routine HR tasks 
  2. Monitor KPIs
  3. Manage employees efficiently provide
  4. Improve employee self-service
  5. Cost-effective
  6. Elimination of human error
  7. Ensuring confidentiality and data security

What is HR Management Software?

Human resources management system software is a system that enables employees and departments to carry out all their activities and to access information online 24/7. Human resources department's reporting, employee information, employee leaves, dates of special days, etc. This system, where information can be stored and accessed at any time, gives the company an extraordinary speed. Although the success of companies that have undergone digital transformation has increased substantially, the acceleration of in-house activities is one of the concrete advantages. Human resources management system software is important software that ensures that developments, innovations, and existing information within the company are sustainable and accessible.

This software, which can be used not only by the human resources department but also by the employees, contains a lot of data. Some of these are as follows;

  •       Reports
  •       Birthdays, business anniversaries, etc. Special days
  •       Employee information
  •       Competence levels
  •       Training
  •       Career planning
  •       Performance evaluations
  •       Employee satisfaction surveys
  •       Annual leaves and processes

Human resources management system software, which includes these and many other data, is very useful for employees and the human resources department. Remembering an employee's birthday increases that employee's performance on that day and on the following days. It will enable another employee to observe the increase in performance through the system and to work with more determination. This software is also very useful for the human resources department to organize the CVs obtained as a result of many job applications and to receive interviews in a healthy way.

Mostly lost business opportunities in companies arise out of time. Spending too much time on one job can potentially result in the loss of another job. The fact that any lost or unrecorded document cannot be found when necessary may cause the current job to be complicated. Thanks to the human resources management system software, such errors are minimized, and it is also possible to allocate time for new business opportunities. For this, employees and the human resources department need to use software that has an interface that can do things correctly in a short time. Some factors to be considered in order to determine the software with the correct interface are as follows;

  •       It is suitable for the company structure and functioning
  •       It has a simple and effective interface that can be easily adapted by the employees Being able to
  •       integrate other modules (marketing automation, OKR, etc.)
  •       Accessibility and sustainability

There are much software in today's industry and their usage areas can always differ. If companies do not include appropriate software in their systems, interruption, and confusion may occur in internal business. This brings along the prejudice of companies and the attitude of not being open to improvement. Most importantly, none of the jobs within the company are postponable and customer satisfaction comes first. The most important step for all companies acting with this principle is to add the right software to their systems at the right time. For this reason, ordinary software should not be purchased for trial purposes only until it is properly researched and the operation of the company is fully adopted. This will make things more complicated for both the company and the employees. In order to understand that the right software is available, the deficiencies in the company and the required elements must be determined. If a software search is made after determining these, a correct step will be taken.

Best Human Resources Management System Softwares

Some of the best HRMS software are as follows;

  • PeopleStreme 
  • Sapling 
  • Built for Teams
  • Workday 
  • PeopleBookHR 
  • CakeHR 


Human Resources Information System

There are basically 3 different human resources management system software

1. What is Human Resources Information System? 

It is a database designed in a structure that allows the monitoring and tracking of information about all types of employees. Since the HRIS system [HRIS (Human Resource Information System)] can be customized to suit the human resources needs, it is possible to adapt the system to any company or industry environment. The HRIS system can perform tasks such as defining and tracking interviews with applicants, providing basic data on the current status of each employee in the company, and making it easier to maintain the human resources management process in general.

Benefits of the Human Resources Information System 

HRIS One of the most attractive aspects of the system is that it can be personalized. It is possible to make and customize the system as comprehensive as the employer wants. This can be accomplished by defining and adding specific modules to the system and enabling features for each module. For example, if the HRIS system needs to track training functions for new hires and existing employees, the planning software module allows planning the general training program and also tracks who attended and successfully completed what part of the program.

Human Capital Management

Human capital management [HCM (Human Capital Management)] is the name given to a series of applications related to human resources management. These practices focus on the organizational need to provide specific competencies and are implemented in three categories: workforce acquisition, workforce management, and workforce optimization. The applications included in human capital management are as follows;

  • Personnel Management
  • Portal / Employee Self Service
  • Service Center
  • Time and Cost Plans
  • Workforce Planning
  • Competence Management
  • Performance Management
  • Compensation Planning and Strategy
  • Learning (Education and Training)
  • Recruitment
  • Conditional Workforce Management
  • Organization Visualization
  • Reporting and Analysis (Workforce Analysis)
  • Workflow

Human Resources Management System Applications

Applications included in HRMS software are as follows;

  • Payroll Management
  • Recruitment
  • Ensuring Collecting, Storing, and Accessing Employee Information
  • Keeping Attendance Records and Tracking Absenteeism
  • Performance Evaluation
  • Interest Management
  • Learning Management
  • Employee Self Service
  • Employee Planning
  • Analytical and Conscious Decision Making